Instructor Support

1. Supplies

All supplies for general use (e.g. chalk, pens, pencils, grade books, letterhead stationery) can be obtained from the Supply Center, located in Room A104 on the lower level. Supplies may be picked up during the Supply Center’s regular hours or by appointment.

Supplies from the Supply Center are for college use only and will be given only to authorized employees. Supplies can be given to student workers only after they have been authorized by the supervisor and introduced to the Supply Center personnel.

2. Bookstore

The college bookstore sells textbooks and related materials for college courses. In addition, it sells supplies that most students need for course-work and class preparation. The bookstore is open during the hours when most classes are scheduled. Bookstore hours are posted at the store entrance and in the college “Oracles.”

Department heads place textbook orders with the bookstore according to an announced schedule. Instructors are encouraged to participate in textbook decisions.

3. Clerical Support

The Faculty Secretary, located in Room 242, extension number 4256, is available to assist faculty members in typing instructional materials, reports and other appropriate work approved by the executive vice president. All requests for work should be submitted as early as possible in order to allow sufficient time for completion. The faculty secretary performs work in the order in which the material is received.

A completed Request Form should accompany requests for work to be completed by the faculty secretary. A copy of the form will be returned to the originator along with the prepared materials.

The faculty secretary office hours are Monday through Friday 7:30 a.m. to 4:30 p.m.

4. Duplicating

The Duplicating Center, located in Room 248, provides copying and limited offset printing services to support faculty, staff, and administrative needs. In addition to the heavy-duty equipment used in the center, sixteen auxiliary walk-up copiers are provided on the main campus and at the Burlington Center for assigned personnel. Students have access to a pay-per-piece copier in the Learning Resources Center.

Duplicating Center hours are 8 a.m. to 5 p.m. Monday through Friday. Summer hours are 7:30 a.m. to 5:30 p.m. Monday through Thursday and 8 a.m. to 12 p.m. on Friday. Requests may be made during off-hours via e-mail or drop box.

Turn-around time for most requests is twenty-four hours or less. Large jobs (i.e. manuals, etc., requiring binding) require a minimum of five working days. Any large job request must be coordinated in advance with the Duplicating Center supervisor.

Emergency requests will be accepted at the discretion of the Duplicating Center supervisor based on the circumstances at the time of the request.

All originals to be duplicated must be copy-ready. The center cannot make changes to original material. Each request must be accompanied with a completed request card (available in the Duplicating Center and also in the 3rd floor mailroom located behind the information desk) with name, department code, current and wanted date/time, and any special needs such as paper color or transparency sheets. Incomplete information will delay the order.

Requests sent to the Duplicating Center via e-mail must include the same information required on the duplicating card. The material to be duplicated should be prepared in the MS Word or Excel program and sent as an attachment to the e-mail message. If there is any question about the request, the duplicating supervisor will reply to the sender via e-mail. The e-mail address is either print_shop@alamance.cc.nc.us or duplicating@alamance.cc.nc.us .

During off-hours, duplicating requests may be left in the duplicating tray on top of the staff mailboxes in the third floor mailroom or placed in the drop slot in the Duplicating Center’s door on the second floor. It is highly recommended that materials left for duplicating be placed in a large envelope for security and protection. A completed request card must accompany every order. Requests for jobs requiring carbonless paper (NCR) may be held for a period of time to allow an accumulation to be run due to special setup needs. All requests for offset printing (except standard forms) must be submitted to the Director of Public Information and Marketing for approval. Following approval, the graphics technician will coordinate the production and printing schedule with the Duplicating Center supervisor.

In the interest of the college’s reputation as an educational facility, all material submitted for duplicating must be proofed for spelling and context prior to submission. This is the responsibility of the originator. If the duplicating staff happens to notice misspelling (other than intentional, i.e. test question or exercise), the job will be set aside and not completed until the originator can be notified to make the correction.

5. Mail Service

Mailboxes for full-time faculty teaching at the main campus are located in the hallway adjacent to the snack bar and Duplicating Center, Room 245. Mailboxes for adjunct faculty teaching at the main campus are located behind the information desk on the third floor in the main building.

The mailroom is open from 8 a.m. to 5 p.m. Monday through Friday. The last pick-up of outgoing mail from the third floor main building mailroom is 4:15 p.m. daily. Outgoing mail leaves the college at 4:45 p.m. daily. Mail intended for delivery to Burlington Center must be in either of the mailrooms by 10:30 a.m. Courier mail must be in the mailroom by 4 p.m. each day. The courier number must be written on each piece of courier mail. The mail clerk may be contacted at 506-4220. The Employee Handbook has additional information.

6. Offices, Keys, and Telephones

a. Office Space

Full-time instructors are provided office space which they will likely share with another full-time instructor. The college will attempt to provide office space that is in proximity to instructors in the same or similar discipline.

Depending on availability, adjunct instructors may be assigned office space by the associate dean. Adjuncts will have office hours.

b. Keys

Each employee will be issued keys necessary for his or her office and/or instructional space. Keys are to be returned to campus security or the supervisor at the time of employment separation or if no longer needed. Evening and weekend employees can obtain keys by requesting assistance from the security staff. Keys will not be issued to student workers under any circumstance, nor are keys to be duplicated by anyone other than campus security. The supervisor is responsible for ensuring that all keys issued to employees have been returned before the employee terminates.

c. Telephones

Telephones are to be used primarily for college business and are not to be used for long distance telephone calls of a personal nature. College faculty will not be interrupted from their teaching duties to receive telephone calls unless they are of an emergency nature. Faculty will be notified of telephone calls by a memo placed in their mailboxes.

7. Parking

All vehicles must have a current registration decal to park legally at Alamance Community College. New parking decals will be available from the receptionist at the beginning of each new college year (July/August) and each semester. All employees and students are required to display, within two weeks after classes begin, the assigned parking decal for the current year or semester. Any employees or students who fail to display a new parking decal on their vehicle after the specified time will be subject to a parking fine. Failure to register vehicles may result in a fine of $5.00 to the drivers or owners.