Employment Definitions

The following terms mean:

[NOTE: Particularly for those items concerned with or mentioning the FLSA, employees may wish to refer to the section titled “Fair Labor Standards Act” for additional information.]

  1. Regular Employee: An employee who is:
    1. Employed in a budgeted position, which can be reasonably expected to be funded on a continuing basis, and
    2. Selected and appointed based on all the requirements of the College’s “Personnel Employment Procedures”
  2. Full-time Regular Employee: An employee whose workweek is:
    1. For faculty: Between 18 and 24 contact teaching hours and five office hours each week, and relevant committee work as assigned, or
    2. For staff: A total of 40 but not less than 30 hours (75%-100% workload), subject to the Fair Labor Standards Act (FLSA).
  3. Part-Time Regular Employee: An employee who is employed for 20 not to exceed 25 hours per week, or one-half of the regularly scheduled hours for that class of work.
  4. Hourly Employee: An employee who is paid by the hour at the prevailing College rates for hours worked, and who is employed for a limited, short-term, specific period.
  5. Temporary Appointment: An appointment for a limited, short-term period not to exceed nine full pay periods and for a specific purpose. These appointments can be salaried or hourly, full-time or part-time, and terminate upon expiration of the contractual period without expectation of extension. A temporary employee is not eligible to earn leave, to participate in the retirement system, or to receive or purchase health benefits.
  6. Contractual Appointment: An appointment to a position typically funded on an annual basis by federal, state, or local grants and that can be reasonably expected to be funded for a minimum of two years.
  7. Instructional Employee: Classroom instructor.
  8. Non-Exempt Employee: An employee who is subject to overtime compensation as defined by the FLSA. The Division of Administrative and Fiscal Services will subject all of the positions at the College to the FLSA exemption requirements and notify all employees of their exempt or nonexempt status. Some examples of non-exempt employees are office assistants, secretaries, administrative secretaries, telecommunications specialists, equipment and supply technicians, receptionists, clerks, accounting technicians, word processors, duplicating/bulk mail technicians, and data entry clerks.
  9. Exempt Employee: An employee who has an executive, professional, or administrative exempt status as defined by the FLSA. The Division of Administrative and Fiscal Services will subject all of the positions at the College to the FLSA exemption requirements and notify all employees of their exempt or non-exempt status. Some examples of exempt employees are the President, Executive Vice President, Vice Presidents, Deans, Associate Deans, Controller, Directors, Coordinators, and Instructors.
  10. Independent Contractor: A non-employee of the College who works under a contract for a specific project and for a negotiated dollar amount. A contractor must have a contractor status under the Department of Revenue and the IRS.
  11. Standard Annual Hours: For full-time non-instructional personnel, the standard annual hours are 2,080. For full-time instructional personnel, the standard annual hours are determined by the official class schedule and will consist of not less than 80 days per semester, plus registration days, assigned faculty workdays, the graduation ceremony, and any other day at the discretion of the President.
  12. Standard Workweek: The standard workweek begins at 12:01 am Sunday and extends through 12:00 midnight Saturday. A workweek is defined by the U.S. Department of Labor regulations as any seven consecutive 24-hour periods.
  13. Hours of Work: Hours actually spent on the job performing work as required by the employee’s supervisor. Holidays and leave of different types are not included in hours of work. The standard hours of work are forty hours per week.
  14. Flex Time: A work schedule adjustment for non-exempt employees only on an hour-for-hour basis. It includes only those hours the non-exempt employee is performing his or her job at his or her designated workstation.
  15. Reduced Work Schedule: A work schedule involving fewer hours than an employee is regularly scheduled to work.
  16. Overtime: Under the FLSA, non-exempt employees are entitled to overtime for hours worked in excess of 40 hours per week, except as provided under Compensatory Time (see below). The overtime premium is one and one-half times the employee’s regular pay rate.
  17. Compensatory Time: Time off in lieu of overtime at a rate not less than one and one-half hours for each hour of employment for which overtime compensation is required.
  18. Intermittent Work Schedule: A work schedule in which an employee works on an irregular basis and is able to take leave in separate blocks of time rather than for one continuous period of time, usually to accommodate some form of regularly scheduled medical treatment.