Employee Policies and Procedures Manual

 

  1. PURPOSE

    The College strives to provide information technology access in an environment in which access is shared equitably among users.  This access is intended to be used in support of the College’s research, educational and administrative purposes.  Access to information systems, including the Internet, computer systems, and computer networks, is provided to authorized users for those resources they have been granted rights to use. This policy applies to students, employees, and other authorized users. This Policy's purpose is to protect the College’s technology users and computer resources and to ensure equitable access and proper management of these resources.

    COLLEGE ACCOUNT CREDENTIALS

    • It is the user’s responsibility for maintaining the security of usernames, passwords, and any other access credentials assigned to them. This information may not be given to anyone other than the person to whom they were assigned.
    • Users are responsible for any use and activity of their account.
    • Attempting to discover or using another user’s username or password or attempting to gain unauthorized access to another person’s files or email is prohibited.
    • Failure to read College guidelines, requirements, and regulations will not exempt users from responsibility.
    • Users are responsible for providing accurate and true information about themselves in any identity verification process.

    ACCEPTABLE USE FOR COMPUTER WORKSTATIONS

    The College's information technology resources are intended for the use of its students, employees and other authorized individuals for purposes related to instruction, learning, research and campus operations.  Users are expected to exercise responsible, ethical behavior when using all College digital systems, internet, computer and information systems resources.  This Policy makes no attempt to articulate all required or prohibited behavior by users of the College’s computer and information system resources.  Failure to comply with the following statements of responsible use may result in disciplinary action and/or legal prosecution.

    1. General Principles
      1. Access to resources and the use thereof on the campus network and the Internet is provided to support the research, educational, and administrative purposes of the College. All who use these services will do so responsibly, respecting the rights of other users, the integrity of the physical facilities, and all applicable laws and regulations.
      2. Computer workstations, the campus network, and information systems may be monitored to ensure that use is consistent with the mission of the College and with the purposes for which they are intended.
    2. Responsible Use
      1. Demonstrating common sense and courtesy by limiting online time and printing time to a maximum of one hour where workstations are shared.
      2. Complying with all software license agreements and copyrights.
      3. Refraining from the transmission or display of material that would be considered threatening, obscene, or harassing by the average person or by community standards.
      4. Adhering to all College policies and all regulations in the ACC student or personnel handbook related to the use of College computers and information systems.
      5. Avoiding the use of College computer workstations from any profit-making activity not preapproved by authorized ACC personnel.
      6. Adhering to the acceptable use policies of any outside networks to which a user might connect.
      7. Respecting the integrity of data contained on and the operation/maintenance of the networks.
    3. Unacceptable Activity
      Unacceptable activity includes, but is not limited to, the following:
      1. Deliberately downloading, uploading, creating or transmitting computer viruses, malware, or other software intended to harm a computer or the College’s network.
      2. Destroying or modifying directory structures or registries or interfering or tampering with another individual’s data or files.
      3. Developing programs that infiltrate a computer or computing system, harass other users and/or damage software.
      4. Attempting to obtain unauthorized information systems and/or computer access or privileges or attempting to trespass in another individual’s work.
      5. Using hardware or software sniffers to examine network traffic, except by appropriate College personnel, to diagnose the network for bottlenecks or other problems.
      6. Committing any form of vandalism on equipment, communication lines, manuals or software, or attempting to defeat or circumvent any security measures or controls.
      7. Wastefully using finite resources such as large amounts of bandwidth including but not limited to, downloading streaming music, television shows, software programs, and/or movies.
      8. Connecting personal network devices on the College’s wired network. Connecting unsanctioned products (software or hardware) to the College network or installing products for personal use.  Special provisions may be made for visiting artists, lecturers, and trainers at the discretion of the Director of Information Technology.  Information Technology support staff can offer assistance in gaining network access under these special circumstances, but the College cannot guarantee functionality and assumes no responsibility for configuration of or damage to non-college equipment.
      9. Using the College's computer resources and Network to engage in disruptive, threatening, discriminatory or illegal behavior or behavior that violates the Code of Student and/or Employee Conduct.
      10. Disclosing confidential student or personnel information to unauthorized third parties;
      11. Violating copyright laws and/or fair use provisions through: 1) illegal peer-to-peer file trafficking by downloading or uploading pirated or illegal material including, but not limited to, software and music files; and 2) reproducing or disseminating Internet materials, except as permitted by law or by written agreement with the owner of the copyright; and other activities that interfere with the effective and efficient operation of the College or its Network or activities that violate the College's Policies and Procedures.
    1.  
    2. Use of Personal Computer Software
      1. The College licenses the use of computer software from a variety of vendors. The College does not own this software or its related documentation, and unless authorized by the software developer, does not have the right to reproduce it.
      2. College employees shall use software only in accordance with a license agreement. Supervisors must maintain documentation of the appropriateness of all software loaded on computers assigned to their area of responsibility. Compliance with license agreements must be documented a minimum of once per year. More frequent reviews are encouraged.
      3. Special license agreements are required to use software on area networks or multiple machines. Supervisors must assure that software being used under either arrangement is appropriate.
      4. The College does not condone the illegal duplication of software or the use of illegally duplicated software. Employees having knowledge of any misuse of software at the College shall notify their supervisor or the College President.
      5. According to the Copyright Act of 1976, Section 107 (fair use provisions), illegal reproduction of software can be subject to civil damages of as much as $100,000 and criminal penalties including fines and imprisonment. Any College employee or student who makes, acquires, or uses unauthorized copies of computer software on College-owned computers, or other devices, shall be subject to disciplinary action and/or legal prosecution. Copies of the referenced statute and/or assistance in interpretation are available from the Director of the Learning Resources Center.

    ELECTRONIC COMMUNICATION AND MAIL

    The College provides free electronic mail accounts to certain College employees based on job responsibilities, as determined by the employee’s appropriate Vice President, and to all students who are enrolled in a curriculum program.  The use of College-provided electronic mail accounts must be related to College business, including academic pursuits.  Incidental and occasional personal use of these accounts is acceptable when such use does not generate a direct cost to the College or otherwise violate the provisions within this Policy.

    The College will make reasonable efforts to maintain the integrity and effective operation of its electronic mail systems, but users are advised that those systems should in no way be regarded as a secure medium for the communication of sensitive or confidential information.  Because of the nature and technology of electronic communication, the College cannot assure the privacy of an individual’s use of the College’s electronic mail resources or the confidentiality of particular messages that may be created, transmitted, received or stored.

    The College does not monitor electronic mail routinely but may do so as the College deems necessary.  Students and employees should not have any expectation of privacy regarding their electronic mail addresses provided by the College.  Any user of the College’s computer resources who makes use of an encryption device shall provide access when requested to do so by the appropriate College authority.  The College reserves the right to access and disclose the contents of employees’, students’ and other users’ electronic mail without the consent of the user.  The College will do so when it believes it has a legitimate business or need including, but not limited to, the following:

    1. In the course of an investigation triggered by indications of misconduct or misuse;
    2. As needed to protect health and safety of students, employees or the community at large;
    3. As needed to prevent interference with the College’s academic mission;
    4. As needed to locate substantive information required for College business that is not more readily available;
    5. As needed to respond to legal actions; and
    6. As needed to fulfill the College’s obligations to third parties.

    Electronic mail, including that of students, may constitute "educational records" as defined in the Family Educational Rights and Privacy Act (“FERPA”).  Electronic mail that meets the definition of educational records is subject to the provisions of FERPA.  The College may access, inspect and disclose such records under conditions set forth in FERPA.

    North Carolina law provides that communications of College personnel that are sent by electronic mail may constitute “correspondence” and, therefore, may be considered public records subject to public inspection under the North Carolina Public Records Act. 

    Electronic files, including electronic mail, that are considered public records are to be retained, archived and/or disposed of in accordance with current guidelines established by the North Carolina Department of Cultural Resources or otherwise required by College policy.

    To ensure, to the extent possible, that students who are taking courses, communicating with an instructor, and submitting assignments electronically are the students who registered for the courses, the College requires the use of its official information systems, such as ACCess email.

    1. The system for students relies on a student identification number issued to all students when they apply.
    2. Students will follow guidelines published on the College website to create logins and passwords.
    3. No other student may be permitted to access official College systems using the created logins and passwords of another student, and students may not allow access to anyone under their individual logins and passwords.
    4. Students and faculty communicating with each other online about any course-related questions or when sending or receiving assignments electronically will use College-approved communication systems, such as the College email system or Moodle, the College’s online Learning Management System.
    5. Faculty are only permitted to accept assignments and answer electronic messages using the College’s official systems.
    6. All college personnel and students will use official College systems when communicating about College activities, services, and business.

    RESERVATIONS OF RIGHTS AND LIMITS OF LIABILITY

    1. The College reserves all rights in the use and operation of its computer resources, including the right to monitor and inspect computerized files or to terminate service at any time and for any reason without notice.
    2. The College makes no guarantees or representations, either explicit or implied, that user files and/or accounts are private and secure. No right of privacy exists in regard to electronic mail or Internet sessions on the College Network or College-owned hardware.
    3. The College is not responsible for the accuracy, content or quality of information obtained through or stored on the College Network.
    4. The College and its representatives are not liable for any damages and/or losses associated with the use of any of its computer resources or services.
    5. The College reserves the right to limit the allocation of computer resources.
    6. The College makes efforts to maintain computer resources in good working condition but is not liable for damages incurred by loss of service.
    7. College funds may not be used to purchase personal network access or products.
    8. The College shall not be liable legally, financially or otherwise for the actions of anyone using the Internet through the College’s network or College’s computers.

    WIRELESS INTERNET ACCESS

    The College provides free wireless Internet access.  Users of wireless access must abide by the Wireless Internet Access Guidelines and this Policy.  Connection to the wireless network at any given time is not guaranteed.  The College does not accept liability for any personal equipment that is brought to the College and, therefore, may not assist with configuration, installation, trouble-shooting or support of any personal equipment.

    PRIVATE EMPLOYEE WEBSITES AND OTHER INTERNET USE

    When creating or posting material to a webpage or other Internet site apart from the College's website or approved ancillary external site or page, employees should remember that the content may be viewed by anyone including community members, students and parents.  When posting or creating an external website, students, faculty and staff are not permitted to use the College’s name in an official capacity or use the College’s marks, logos or other intellectual property. 

    Employees are to maintain an appropriate relationship with students at all times.  Having a public personal website or online networking profile or allowing access to a private website or private online networking profile is considered a form of direct communication with students.  Any employee found to have created and/or posted content on a website or profile that has a negative impact on the employee's ability to perform his/her job as it relates to working with students and the community or that otherwise disrupts the efficient and effective operation of the College may be subject to disciplinary action up to and including dismissal.

    VIOLATIONS

    Each individual is ultimately responsible for his/her own actions.  For employees, failure to exercise responsible, ethical behavior will result in disciplinary action up to and including dismissal.  Students may be sanctioned according to procedures described in the Code of Student Conduct and other users may be barred permanently from using College computers and network access and suspended or expelled.

    Certain activities violate Federal and/or State laws governing use of computer systems and may be classified as misdemeanors or felonies.  Those convicted could face fines and/or imprisonment.

     

    Adopted:  February 8, 2021

Note: The Information Services department does not provide students, faculty, or staff with passwords. We simply assist the process of users resetting their own passwords.

Users must change their password once every 90 days. Reminder notifications of an upcoming password change are delivered daily starting two weeks before the date at which the password will expire. Notifications are delivered by email and with an operating system pop-up message when logging into a campus computer. If a user does not manually change their password before the date of expiration, the system will change the user’s password to force a password change.  The user will be unable to log in to their account until they manually change their password.

Procedure for Manually Changing an ACC Account Password

  1. Visit our password reset portal at the following link: https://guardian.alamancecc.edu/
    1. We recommend using Mozilla Firefox.
    2. We recommend using a PC instead of a mobile device.
  2. Enter user information as prompted: ID number, First Name, Last Name, and Birth Date must match the user information as displayed in Informer.
  3. Enter a password that satisfies the guidelines outlined on the page.
  4. Click the reCAPTCHA challenge button to confirm the user is not a robot and follow any additional instructions.
  5. Click the Submit button once, and only once.
  6. Wait for the confirmation message to appear that confirms the password has been changed successfully.
  7. The user will now be able to log in to all connected systems using their new password.

Common Errors and How We Resolve Them

  • Information entered does not match the information in the system. NOTE: Information Services may view user information in Informer to confirm it matches what the user is entering. However, we do not provide the user with ID number, name, or birth date information. We ask the user to repeat what they are entering on the screen and then we may confirm or deny whether the data we see in Informer matches that information. This error message may appear under a few different circumstances:
  • Wrong web browser. Sometimes Google Chrome or Internet Explorer will falsely return this error. Solution: Ask the user to try using Mozilla Firefox.
  • Cached information. Old information may be automatically filled into the form or submitted in a way that is not obvious to the user. Solution: Provide instructions for the user to clear their browser cache.
  • Submit button clicked more than once. The password change itself may take up to 30 seconds to complete. If a user gets impatient and clicks the Submit button again, this error may be reported. Solution: User should resubmit their password reset request and only click the Submit button once.
  • Legitimate data mismatch. The user entered information that does not match what is displayed in Informer. 
    1. The data in Informer is wrong. Solution: Help connect the student with the correct team to resolve the incorrect information (see below). In the short term, they can complete their password reset using the incorrect information.
      • Curriculum students: Contact Demi Covington or Kenneth Dobbins  
      • Continuing Education students: Contact Paula Janey  
    2. The data the user entered is wrong. Solution: Check for misspellings or extra spaces in the field. Do not copy and paste text from another location -- manually enter it.
  • Password does not satisfy the requirements. Solution: User must return to the password reset page and review the password requirements, then choose a different password that satisfies those requirements.
  • Password matches a previously used password. Solution: User must return to the password reset page and choose a different password that they have not used before.
  • ReCAPTCHA challenge failed, but the user completed the challenge correctly. This typically occurs when the user is using Google Chrome. Solution: User should attempt the password reset again on Mozilla Firefox.
  • User received successful confirmation of a password change, but they are unable to log in to their Gmail account using the new password. This is a problem that began to occur after the College’s switch to Gmail, and seems to be caused by users with very long account names, or users who have hyphenated last names. In this case, they are able to log in to Self-Service, Moodle, etc. using the new password, but they cannot log in to Gmail. Solution: User should submit a ticket on the Information Services support portal for further assistance.

January 31, 2021

Credit hours for approved and proposed courses offered at the College are determined and awarded using the following definitions as established by the State Board of Community Colleges Code.

  1. Credit for one semester hour is awarded for each 16 hours of “class work.” Class work is lecture and other classroom instruction. Class work is under the supervision of an instructor. It is the College’s expectation that assignments and course activities are developed so that at least two hours of out-of-class student work occurs for each hour of class work.
  2. Credit of one semester hour is awarded for each 32 hours of “experiential laboratory work.” Experiential laboratory work means instruction given to a student by an instructor to increase the student’s knowledge and skills without immediate student application.
  3. Credit of one semester hour is awarded for each 48 hours of “faculty-directed laboratory work.” Faculty-directed laboratory involves structured and coordinated demonstration by an instructor with immediate student application.
  4. Credit of one semester hour is awarded for each 48 hours of “clinical practice.” Clinical practice is a structured, faculty-directed learning experience in a health sciences program which develops job proficiency. Clinical practice requires significant preparation, coordination, and scheduling by the faculty and is under the supervision of an instructor or preceptor who is qualified for the particular program.
  5. Credit of one semester hour is awarded for each 160 hours of “work-based learning.” Work experience involves the development of job skills by providing the student with employment that is directly related to, and coordinated with, the educational program. Student activity in work experience is planned and coordinated by a college representative, and the employer is responsible for the control and supervision of the student on the job.

Adopted:  February 8, 2021
Reference:  1D SBCCC 400.1

Combined Course Library Offerings and Local Approval Procedure

The North Carolina Community College System (NCCCS) Combined Course Library (CCL) course offerings are reviewed and approved by the state-level Curriculum Course Review Committee and by a vote of local community colleges that have approval to offer the curriculum.

When the College is requested to vote on a proposed combined Course Library Offering, the College’s Chief Academic Officer will cast the vote on behalf of the College.   Prior to casting the vote, the Chief Academic Officer will consult with the appropriate Dean, Department Head, and subject matter expert to determine the College’s position on the course offering.   

Adopted:  February 8, 2021
Legal Citation: 1D SBCCC 400.8; NCCCS Curriculum Procedures Reference Manual

Alamance Community College
Curriculum Change Process

This document outlines the process for making changes to curriculum programs at ACC. The goal of this process is to ensure timely action on proposals and to identify potential issues that will require resolution before the proposed curriculum change can be implemented.

The purpose of the Curriculum & Instruction Committee is to review and approve all new programs and changes to existing programs. The curriculum change process is grounded in the principle of shared governance, recognizing that both faculty and the administration have important roles to play. The primary responsibility for curriculum development and refinement rests with the faculty. This ensures that programs contain content and pedagogical approaches that reflect current best practices within a field of study and that the curriculum is appropriate for the students enrolled.  Administrative review and approval ensures that educational programs are consistent with the mission of the College, that the resources and commitment necessary to carry out those programs are available, and that the College is in compliance with all federal, state, and accrediting agency requirements.

Change Approvals and Notifications

Curriculum Change
Curriculum & Instruction Committee
ACC Board of Trustees NCCCS Dept. of Ed
Adding CCP Pathway X X  
Adding a credential (certificate, diploma, degree) to existing program X X X
Adding course offerings at existing offsite location Informational Only   If more than 50% of program offered off-site
Adding courses to existing program X X If SACS-COC approval is needed
Adding curriculum program X X X
Adding off-site location X X If SACS-COC approval is needed
Adding online credentials to existing program Informational Only   If SACS-COC approval is needed
Changing course pre-requisites or co-requisites X X If SACS-COC approval is needed
Changing program credit hours X X X
Changing program prerequisites X   If SACS-COC approval is needed
Changing sequence of courses in existing program Informational Only   If SACS-COC approval is needed
Implementing contractual agreements, consortia, and dual/joint awards X X  
Making existing program inactive X    
Removing courses from existing program X X If SACS-COC approval is needed
Terminating CCP Pathway X X X
Terminating existing curriculum program X X X
Adding 1+3, 2+2 articulation agreements and/or co-admission agreements X    
Changes to CCL courses, curriculum standards, or adding new programs to the NCCCS program list X X If new program is added

North Carolina Community College System (NCCCS) Approvals

ACC must receive NCCCS approvals/notifications for the following changes:

  • Changing existing programs of study—courses added/removed—requires electronic program of study input for approval by the System Office
  • Adding programs requires a program application process and electronic entry of program of study
  • Terminating programs requires completion of a form
  • Initiating Level II and Level III Instructional Service Agreements with other NCCCS colleges requires an agreement
  • Changes to the CCL, curriculum standards, or approved program lists for the NCCCS

SACS-COC Substantive Changes

Some curriculum changes also require SACSCOC notification or approval. A substantive change is a significant modification or expansion of the nature and scope of the institution. Among other things, it includes:

  • The addition of courses that represent a significant departure, either in content or method of delivery, from those that were offered when the institution was last evaluated.
  • A substantial increase in the number of clock or credit hours awarded for successful completion of a program.
  • The establishment of an additional location geographically apart from the main campus at which the institution offers at least 50% of an educational program.
  • Closing a program.

Some changes require SACSCOC approval prior to implementation; in order to receive approval, the institution must submit a prospectus. Other changes require only notification prior to implementation. Closing a program requires submission of a teach-out plan for approval.

Department Heads with proposals before the Committee will be invited to join the meeting while their proposals are discussed.

Process Overview

All curriculum changes must be approved before being implemented. Faculty and Department Heads will discuss potential curriculum changes and complete the proposal form. The Department Head will complete the Curriculum Change Proposal form and share with Dean. If possible, the Curriculum Technician will test the changes in the electronic program of study to ensure that all state guidelines are followed. At the committee meeting, the Dean will present the proposed change. If a Department Head has a proposal before the Curriculum & Instruction Committee, he or she will be invited to attend the meeting.

Timeline

Department Heads should submit proposals as early as possible in the fall semester. The final deadline is December 1. The Committee will meet once a month in August, September, October, and November.  Additional meetings can be called after November as necessary. Curriculum changes will take effect in the fall semester unless approved by the Vice President of Instruction.

Curriculum Change Process

Planning

Step 1                    Faculty and Department Head (and if appropriate, Advisory Committee) discuss possible curriculum changes.

Step 2                    Department Head completes the Curriculum Change Proposal, and Dean reviews it.

Step 3                    If relevant, Curriculum Technician tests the proposed change in the electronic program of study system.

Step 4                    If the proposal aligns with NCCCS standards, it moves to the Committee. If not, it is returned to the Department Head with suggestions for revision.

Internal Review/Approval

Step 5                    Curriculum & Instruction Committee reviews the Curriculum Change Proposal, discusses and votes on proposed change.

Step 6                    If proposal is approved by the Committee, VP of Instruction presents proposed change to the Curriculum Committee of the Board of Trustees.

Step 7                    If approved in committee, Chair of the Curriculum Committee of the Board presents the change to the Board of Trustees for final approval.

Step 8                   VP of Instruction communicates BOT approval to members of the Curriculum & Instruction Committee, who inform others as needed.

External Review/Approval

Step 9                    If the change impacts the program of study, Curriculum Technician in the Office of Instruction submits changes for official approval by the NCCCS. Note: 4-week process

OR

                                If the change is a new program, Dean and VP of Instruction will complete the NCCCS program application which requires State Board approval. Note: 2-3 month process

Step 10                 If the change requires a Substantive Change notification or prospectus for SACSCOC, VP of Instruction and Director of Research & Institutional Effectiveness will submit Substantive Change documents to SACSCOC. Note: 6-8 month process

Step 11                 If the change requires Department of Education approval, upon receiving final approvals, Director of Financial Aid will notify the Dept. of Education. Note: 6-8 month process

Communication of Results

Step 12                 VP of Instruction communicates final, approved changes to members of the Curriculum & Instruction Committee, who inform relevant faculty and staff in their areas.

Step 13                 Changes are published in the college catalog, website, and related materials.

Combined Course Library Offerings and Local Approval Procedure

The North Carolina Community College System (NCCCS) Combined Course Library (CCL) course offerings are reviewed and approved by the state-level Curriculum Course Review Committee and by a vote of local community colleges that have approval to offer the curriculum.

When the College is requested to vote on a proposed combined Course Library Offering, the College’s Chief Academic Officer will cast the vote on behalf of the College.  Prior to casting the vote, the Chief Academic Officer will consult with the appropriate Dean, Department Head, and subject matter expert to determine the College’s position on the course offering.   

Adopted:  February 8, 2021
Legal Citation: 1D SBCCC 400.8; NCCCS Curriculum Procedures Reference Manual

Effective Date:  September 14, 2020

Information in this publication is subject to change and Alamance Community College reserves the right to make any necessary revisions in the information contained here without notice. The College further reserves the right to add, amend, or repeal content in this publication and such modifications will be provided on the College’s website in as timely a manner as practical. If any provision of this publication is found to be outdated, invalid, or inconsistent with applicable law, the remaining provisions will continue to be valid and in full force and effect.

Questions or comments related to this publication should be directed to Dr. Carol Disque, Title IX Coordinator, Vice President of Student Success, Gee Building 126, 336-506-4138, Carol.Disque@alamancecc.edu.

PURPOSE

Alamance Community College (the “College” or “ACC”) is committed to providing an educational environment in which all employees and students, without regard to sex, sexual orientation or gender identity, have a right to work and learn free from sexual harassment and sexual violence.  Sexual misconduct is prohibited, and the College will promptly, fairly, and impartially address complaints through its Title IX procedures or when a sexual misconduct complaint falls outside the jurisdiction of Title IX.  The College will apply its student conduct procedures or grievance procedures as appropriate to the particular compliant.  This policy applies to sexual misconduct that occurs within the scope of the College’s educational programs and activities (both on-campus and off-campus) against a person in the United States.  The College will provide supportive measures as well as compliant resolution options to its students, applicants and employees who are allege victims. 

Sexual harassment and sexual violence are deemed forms of sex discrimination prohibited by Title IX of the Educational Amendments of 1972 (and Title IX Final Rule 2020) which prohibits sex discrimination against students and employees in educational institutions which receive federal funds and by Title VII of the Civil Rights Act of 1964, as amended, which prohibits sex discrimination in employment and by North Carolina General Statues 136-16.

DEFINITIONS and PROHIBITED CONDUCT

  • Prohibited conduct includes sexual harassment as defined in Title IX Final Rule 2020:
    • An employee of the College conditioning educational aid, benefit or service on an individual’s participation in unwelcome sexual conduct (quid pro quo harassment) as prohibited in the Title IX Final Rule 2020.
    • Offenses defined in the Clery Act and the US Violence Against Women Reauthorization Act of 2013 (including sexual assault, dating violence, domestic violence, and stalking on the basis of sex as prohibited in Title IX Final Rule 2020.
    • Unwelcome conduct that a reasonable person would find so severe, pervasive and objectively offensive that it denies a person equal educational access, as prohibited by in Title IX Final Rule 2020.
  • Prohibited conduct includes any form of sexual violence. (These are physical sexual acts perpetrated against a person’s will or where a person is incapable of giving consent due to the victim’s use of drugs or alcohol.  An individual also may be unable to give consent due to an intellectual or other disability or a medically diagnosed impairment.)  Sexual violence includes:
  • VAWA and Clery Act offenses
  • Any form of sexual violence defined as a criminal sex crime in North Carolina G.S. 14-27.1 and G. S. 50B – 1 (including rape, sexual battery and sexual coercion).
  • Prohibited conduct includes unwelcome verbal and/or physical conduct of a sexual nature or with sexual implications, based on sex or sexual stereotyping, when the conduct is sufficiently severe or pervasive as to create a hostile work or learning environment when evaluated from the standpoint of a “reasonable person” and consistent with First Amendment protections of free speech and academic freedom.

REPORTING OPTIONS

Any person may report sexual misconduct (harassment or violence) to one or more of the following: the Title IX Coordinator (who is ACC’s Director of Human Resources), a College “responsible employee,” a College “counselor/advisor,” their employment supervisor, a College Public Safety official, a local law enforcement officer, a local medical professional, a local mental health professional or a pastoral counselor.  A report may be made in person, by mail, by telephone, or by email.  Upon receipt of a complaint, the Title IX Coordinator will determine whether the complaint meets the condition of the Title IX Final Rule 2020.  If so, the Title IX response process will be initiated.  If not, the complaint will be referred to the appropriate student conduct or employee grievance contact person.  In all cases, the Title IX Coordinator will contact the complainant confidentially to discuss the availability of supportive measures and to explain the process for filing a formal complaint.  Supportive measures are individualized reasonably available services designed to ensure equal educational access, protect safety, or deter sexual harassment; and the steps taken must be non-punitive, non-disciplinary, and not unreasonably burdensome to the accused party. 

College “responsible employees” are all faculty members, administrators, and support staff (including student employees and contracted service providers) except the Title IX Coordinator and designated “counselors/advisors”; all student services staff members except designated “counselors/advisors”; and ACC Public Safety staff.  A “responsible employee” shall report to the College’s Title IX Coordinator or designee relevant details of instances of sexual misconduct made known to him or her, and he/she shall inform the complainant of his/her right to file a Title IX complaint with the College and to report a crime to ACC Public Safety and/or local law enforcement.

College “counselors/advisors” are not considered “responsible employees” for reporting purposes but are counselors/advisors whom students or employees may consult confidentially for support and information. These designated individuals are the Director of Student Success, Coordinator of Disability Services and counselor trainees working under the supervision of a professional counselor, ACC-selected/appointed sexual assault responders designated  and appointed for a term of service by the Vice President of Student Services and ACC-approved third parties providing confidential counseling services on the campuses or by referral. These “counselors/advisors” are not required to report incidents except as described below, and they will provide information about support services students can use whether or not they file a complaint on-campus or with off-campus authorities. “Counselors/advisors” will report incidents under certain specific circumstances, including an informed consent release by the complainant, a threat of harm to self or others, a court order, or harm to minors. (NCGS 14-27.5)

There is no time limit to invoking this policy to respond to alleged sexual misconduct.  However, complainants are encouraged to report allegations of sexual misconduct immediately in order to maximize the College’s ability to obtain the relevant information and witness testimony needed to complete a thorough and impartial investigation.  The College will strive to resolve complaints within 60 days of the initial report (not including appeal processes) unless fact-finding is delayed to defer to law enforcement evidence gathering, or if other “good cause” delays or special circumstances such as College break periods apply.  Complainant and respondent (accused) will be notified in writing of extensions and delays. 

A third party complaint, made on behalf of someone else who has been the victim of sexual misconduct/harassment/violence, will be investigated by ACC.  Complainants should be aware it may be difficult to keep the victim’s identity confidential during the investigation because of the circumstances of the charge.

CONFIDENTIALITY

In general, the College will obtain consent from the complainant before beginning a Title IX or other investigation. The College will keep confidential the identity of complainants, respondents (accused persons) witnesses except as permitted by FERPA, as required by law, or as potential criminal conduct.  College officials reserve the authority to determine, consistent with State and local law, whether appropriate law enforcement authorities should be notified.  If the College determines the alleged perpetrator poses a serious and immediate threat to the College community, the Director of Public Safety will be called upon to issue a timely warning to the community as required by the Clery Act. Such a warning does not include information that identifies the victim.

If the complainant requests confidentiality or asks that the complaint not be pursued, the College will take reasonable steps to investigate and respond to the complainant consistent with the complainant’s request. The College will inform the complainant that its ability to respond may be limited. The College’s Title IX Coordinator or designee will evaluate the complainant’s request for confidentiality in the context of ACC’s obligation to provide a safe environment for students and employees, and will inform the complainant prior to starting an investigation if it cannot ensure confidentiality. At minimum in every case of reported sexual harassment and sexual violence, an anonymous report of the incident must be provided by the Title IX Coordinator to ACC Public Safety staff in order to comply with campus crime reporting (Clery Act) requirements.

The College will maintain as confidential any accommodations or protective measures provided to students or employees, to the extent that confidentiality does not impair the ability of the College to provide the protective measures and does not infringe on the due process rights of an accused person.

RETALIATION

Those who make complaints or otherwise participate in investigative and/or disciplinary processes under this policy are protected from retaliatory acts.  No employee or student may engage in interference, coercion, restraint, or reprisal against any person alleging sexual misconduct.  Perpetrators of retaliation will face disciplinary action.  Likewise, claims of sexual misconduct that are substantiated as malicious or frivolous may result in disciplinary action against the instigator.

RESOLUTION OPTIONS

Informal Resolution Options:

The complainant has the right to end an informal resolution process at any time and pursue formal resolution.

  1. Confidential consultation with the Title IX Coordinator or designee for support, information, and/or exploration of possible actions.
  2. Confidential counseling and referral: “Counselors/advisors” as designated in this policy may counsel a student confidentially to provide support, information, referral, and/or exploration of possible actions.
  3. For complaints subject to the Title IX Final Rule 2020, the two parties can agree to engage in an informal resolution process in lieu of a formal investigation, except in cases that allege quid pro quo harassment. Both parties must give voluntary, informed and written consent.  Informal resolution options are not available under the Title IX Final Rule 2020 when the accused person is an employee.
  4. Informal voluntary mediation, contingent on the availability of qualified mediators and on the voluntary, informed and written consent of both parties. This option is available only for complaints of sexual violence including but not limited to rape, sexual abuse, sexual assault and sexual battery.

 

Formal Resolution Options:

The complainant has the right to pursue the applicable following options individually or simultaneously:

A formal complaint is a document filed by a complainant or signed by the Title IX Coordinator, alleging sexual misconduct and requesting that the College investigate the allegation of sexual misconduct.  At the time of filing a formal complaint, the complainant must be participating in or attempting to participate in, the educational program or activities of the College.  The document must be filed with the Title IX Coordinator in person, by mail, or by electronic submission and must contain the complainant’s physical or digital signature.  If the allegations in a formal complaint do not meet the definition of sexual harassment in the Title IX Final Rule 2020, or did not occur in the College’s educational program and activities against a person in the United States, then the Title IX Coordinator will dismiss the complaint under Title IX Final Rule 2020 and will refer the complaint to the College’s Student Code of Conduct procedures (if the accused person is student) or to the employee grievance procedure policy (if the accused person is an employee or contracted employee.)  The Title IX Coordinator will notify the parties in writing when a compliant is dismissed under Title IX Final Rule 2020 and the reasons for the dismissal.

  1. If the case is addressed under the Title IX Final Rule 2020, it will be investigated and adjudicated under the College’s Title IX procedures. A description of the Title IX investigation and grievance procedures may be obtained from the Title IX Coordinator.  Adjudication includes the provision of a live hearing with cross-examination.  Both parties have the right to appeal a determination regarding responsibility, or the dismissal of the allegations in a formal complaint, on the following bases: procedural irregularity that affected the outcome of the matter, newly discovered evidence that could affect the outcome of the complaint, or Title IX personnel had a conflict of interest or bias that affected the outcome of the matter.
  2. If the case is dismissed under Title IX Final Rule 2020, and the accused is an Alamance Community College student, the College will follow its student grievance procedures/student conduct process as described in the student handbook, including appeal procedures described. Note that the:
    • investigation and resolution will be prompt, fair and impartial;
    • standard of evidence for a finding of “responsible” is preponderance of the evidence;
    • accuser and accused are entitled to have an advisor of their respective choice present at a disciplinary proceeding and any related meetings. An advisor serves on a consulting (non-participatory) basis in a disciplinary hearing; and,
    • sanctions assigned to a student found responsible include one or more of the following: oral warning, written warning, educational or community service sanction, general probation, restrictive probation, suspension, explicit and/or indefinite dismissal. 
  3. If the case is dismissed under the Title IX Final Rule 2020 and the accused is an Alamance Community College employee or contracted employee, the College will follow its employee grievance procedures, including appeal procedures. An employee found responsible will be assigned one or more of the following disciplinary sanctions:  oral warning, written warning, special training appropriate to the findings, probation, suspension or dismissal.
  4. File a criminal complaint with the applicable local law enforcement agency. Public Safety staff will assist with this process.
  5. File a complaint directly with the appropriate Federal or North Carolina agency (ex. Equal Employment Opportunity Commission, Office of Civil Rights). Contact information may be obtained from the Title IX Coordinator.

NOTIFICATION OF OUTCOME

For cases adjudicated under Title IX Final Rule 2020, a written determination by the decision-maker addressing criteria described in the Final Rule must be sent simultaneously to the parties along with information about how to file an appeal.

For cases adjudicated under the Student Code of Conduct or the employee grievance procedures, the College will notify the accused in writing whether or not it found that sexual misconduct occurred, all disciplinary sanctions assigned in the case, and information about how to file an appeal.  The College will notify the complainant in writing of the finding whether or not sexual misconduct occurred, any individual remedies offered to the complainant, other steps the College has taken to eliminate a hostile environment and prevent recurrence, and, information about how to file an appeal.  The College will disclose to the complainant matters about disciplinary sanction(s) assigned to the accused that are directly related to the complainant’s participation in the College’s educational program and activities. 

Names of any other persons, such as a victim/survivor or witness, will be included only with the consent of those persons. The College will not require a party to abide by a nondisclosure agreement that would prevent the re-disclosure of information related to the outcome of the proceeding.

TRAINING AND EDUCATION

The College expects all employees and students to participate in training and education on sexual harassment and sexual violence topics at regular intervals. Training and education topics and content provided by the College will be consistent with Title IX and Campus SaVE Act regulations and recommendations. Employees in specific roles will participate in specialized training. Those roles include Title IX Coordinator, responsible employees, counselors/advisors, complaint investigators, hearing officials, grievance committee members, and Public Safety staff. The sexual misconduct policy and procedures will be published in key College publications (ex. General Catalog, Student Handbook, Employee Handbook, College web site) and made widely available to members of the College community.

Download the Sexual Misconduct Policy and Procedures PDF

All weapons, knives, firearms, dangerous chemicals, or instrumentalities/articles that might be injurious to persons or property are prohibited on Alamance Community College’s campus, except for permitted exclusions for Alamance Community College security staff, law enforcement training courses or clinics, faculty supervised course sessions as part of the regular, approved curriculum, and those exceptions allowed under N.C.G.S 14-269.2. This statute provides that a handgun may be brought on campus by an individual who has a valid “concealed handgun permit” and such a handgun remains either (1) in a closed compartment or container within such permit holder’s locked vehicle, or (2) within a locked container securely affixed to such permit holder’s vehicle.

Source: Board Action: Board Minutes, February 10, 2014

Alamance Community College’s Public Information Office is responsible for coordinating media contacts and requests. To ensure the best interests of the College are maintained, the College’s protocol is as follows:

  • All media coverage is coordinated through the Public Information Office. Please contact our office with your requests and ideas.
  • Please do not initiate contact with the media without prior approval of the Public Information Office. This applies to all faculty, staff and administrators, including part-time employees.
  • Any media representative initiating contact with ACC faculty, staff or administration should be instructed to contact the Public Information Office.  The Public Information Office will work to connect the media with the most informed subject matter experts.
  • ACC students should not contact the media on behalf of the College.
  • Some media requests may require review by legal counsel and the Public Information Office may facilitate that.
  • Reach Public Information at 336-506-4178 or 336-506-4122.

Feb. 16, 2014

 

Accident/Injury Reporting Forms